VISION VFS2 FREESPACE ROOM MANAGER BOOKING SCREEN.
“I need a meeting room – FAST!”
Walk up to any Vision Freespace VFS2 10" tablet screen in your building. Find a free room. Book it. Walk to it.
“HEY! We booked this room!”
Simplify room reservations and eliminate double-booking confusion. Put a Vision Freespace VFS2 10" tablet screen outside of each meeting room to show who has reserved the room and when.
> Vision Freespace VFS2 Mounts on a wall outside a room
> Vision VFS2 Freespace Connects VIA WIFI
> Puts meeting room calendar on a display outside meeting room
> Vision Freespace VFS2 Allows booking directly on device
> Logs into your existing calendar system (Outlook, Google Apps, etc)
> Two hardware options: 10.1″ tablet or dongle to show content on bigger display
Vision Freespace VFS2 is a wall-mounting tablet screen which comes ready to work right out of the box. No licenses. No server software. No limitations. No complexity. Just one simple hardware product which comes pre-loaded with very clever software. Put a Vision VFS2 FREESPACE outside each meeting room and eliminate double-booking and confusion.
How does Vision Freespace VFS work?
Reserve meeting rooms and spaces in your e-mail client calendar – whether it is Outlook 365, Zimbra, Google Apps – any app based calendar. Freespace logs securely into your system and shows all booking relating to a given room, so users know when that room is in use and when it will become available.
One or Many
Use one device to serve a cluster of rooms, or one per room. Select “other rooms” to view other room calendars. After viewing other rooms the interface will revert back to the default room calendar (if you have set a default room).
Extend, End, Book
Freespace can end, extend, and create new reservations. Setup is as simple as creating a e-mail user account for Freespace to logon with and assigning read and write permissions.
A start button will appear before a meeting is due to start. If the button is not pressed within a user-defined time after the start time the booking can be automatically cancelled. You can choose for the booking to stay on the server or be deleted.
In settings the user can choose to deactivate some or all of the buttons – other rooms, start, extend, end, and start. Freespace automatically hides them on the dongle but you can reactivate them if you choose.
Use server permissions to limit which room calendars a Freespace device can read and write to.
If you choose use Bluetooth to log nearby devices so that facility managers can create an indicative occupancy report. Freespace captures proximity of nearby devices and the length of time they were nearby.
Advanced Exchange Features
Outlook Exchange allows rooms (resources) to be grouped into clusters in various ways. Freespace supports:
- Room Lists – (activate in PowerShell with command prompt) The rooms in the selected list (e.g. New York rooms) show on Freespace with no manual entry.
- Distribution Lists – Ideal if you use a hosted server.
- Room Name Filter – Filters on all the rooms with defined characters in their name e.g. “new york” (supports up to 100 rooms).